Privacy Policy

HR Collaboration Group
825 E Jackson Blvd, Elkhart, IN 46516
(574) 210-9345 | HR@myhrcgroup.com
Effective Date: June 24, 2026
Last Updated: June 24, 2026

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1. Introduction

HR Collaboration Group (“HRC,” “we,” “us,” or “our”) is committed to protecting the privacy of every individual who visits our website, contacts our team, or engages with our services. This Privacy Policy explains what information we collect, how we use it, who we share it with, and what rights you have over your data.

By using our website at hrcollaborationgroup.com (the “Site”), you agree to the practices described in this policy. If you do not agree, please discontinue use of the Site.

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2. Who We Are

HR Collaboration Group is a women-owned HR consulting, outsourcing, and recruiting firm founded in 2015 and headquartered in Elkhart, Indiana. We serve businesses across Northern Indiana, Michiana, and surrounding regions, providing strategic HR consulting, fractional and interim HR support, full-spectrum recruiting, HR compliance, leadership development, and related business and people solutions.

As a firm that works closely with employer data, candidate information, and business records, we take data privacy seriously — not just as a legal obligation, but as a professional standard consistent with our values of respect, honesty, and ethics.

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3. Information We Collect

We collect information in several ways depending on how you interact with us.

Information you provide directly:
– Full name, job title, company name, and company email address
– Phone number and mailing address
– Number of employees and general company information
– Area of HR or recruiting interest
– Messages, questions, or details submitted through contact forms or consultation requests
– Resume, work history, or candidate information submitted through job applications or recruiting inquiries
– Payment or billing information when applicable to service agreements

Information collected automatically when you visit our Site:
– IP address and approximate geographic location
– Browser type, device type, and operating system
– Pages visited, time spent on each page, and navigation path
– Referring URL (the page you came from before reaching our Site)
– Date and time of your visit
– Clicks and interactions with buttons, links, and forms

Information collected through third-party platforms:
We use several technology platforms that may collect or process data on our behalf when you interact with our Site or communications. These are described in detail in Section 6.

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4. How We Use Your Information

We use the information we collect for the following purposes:

– To respond to consultation requests, inquiries, and messages you send us
– To deliver HR consulting, recruiting, outsourcing, and related services to our clients
– To match and evaluate candidates for recruiting engagements
– To send service-related communications, including follow-ups, proposals, and project updates
– To send marketing communications such as HR insights, newsletters, and service announcements where you have opted in or we have a legitimate interest in doing so
– To improve the content, functionality, and user experience of our Site
– To analyze website traffic and measure the performance of our marketing efforts
– To manage our business operations and maintain client and candidate records
– To comply with applicable legal, regulatory, and professional obligations
– To protect the rights, safety, and property of HRC, our clients, and third parties

We do not sell your personal information to any third party, ever.

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5. Legal Basis for Processing (Where Applicable)

Where applicable law requires a stated legal basis for data processing, we process your personal information based on one or more of the following:

– Contractual necessity: To fulfill a service agreement or respond to a service request
– Legitimate interests: To operate and improve our business, communicate with prospective clients, and conduct marketing activities that are relevant and proportionate
– Consent: Where you have affirmatively opted in, such as by submitting a form or subscribing to communications
– Legal obligation: Where required to comply with applicable law

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6. Third-Party Platforms and Technologies We Use

We use the following platforms and technologies in operating our website and business. Each has its own privacy policy and data practices.

Google Analytics
We use Google Analytics to understand how visitors find and use our Site. Google Analytics collects behavioral data including pages visited, session duration, traffic source, and device type. This data is aggregated and used to improve our Site and marketing strategy. You can opt out of Google Analytics tracking by using the Google Analytics Opt-Out Browser Add-On available at tools.google.com/dlpage/gaoptout.

Google Search Console
We use Google Search Console to monitor how our Site appears in Google Search, identify indexing issues, and understand search performance. This tool does not collect personal information about individual site visitors.

Google Tag Manager
We use Google Tag Manager to manage and deploy analytics and marketing tags on our Site. Tag Manager itself does not collect personal information, but the tags it deploys may do so as described in this section.

HubSpot
We use HubSpot as our CRM and marketing automation platform. HubSpot may collect information you submit through our contact forms, track your interactions with our website and emails, and store your contact record in our CRM. If you submit a form on our Site, your information is stored in HubSpot and may be used to follow up with you, send relevant communications, and manage our client and prospect relationships. HubSpot’s privacy policy is available at legal.hubspot.com/privacy-policy.

WordPress and WordPress Plugins
Our Site is built on WordPress. We use various WordPress plugins to support site functionality, including forms, security, performance, and SEO. Some plugins may collect technical data about your visit.

iSolvedHire
Our job listings and candidate applications are managed through iSolvedHire. If you apply for a position through our Careers page, your application data is collected and processed by iSolvedHire in accordance with their platform privacy policy. We access that data to evaluate and respond to candidates as part of our recruiting process.

Email Communications
We send email communications through our business email and marketing platforms. Standard email tracking technologies such as open tracking and link tracking may be used to understand engagement. You may opt out of marketing emails at any time by using the unsubscribe link in any email or by contacting us directly.

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7. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to operate effectively and to understand visitor behavior. Cookies are small text files stored on your device when you visit a website.

The types of cookies we use include:

– Strictly necessary cookies: Required for the Site to function, such as session management
– Analytics cookies: Used to collect data about how visitors use our Site, primarily through Google Analytics
– Marketing cookies: Used to track interactions with our marketing efforts
– Functional cookies: Used to support Site features and performance

You can manage or disable cookies at any time through your browser settings. Note that disabling certain cookies may affect the functionality of our Site. For instructions on managing cookies in your specific browser, visit the help section of your browser or allaboutcookies.org.

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8. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share information in the following limited circumstances:

– Service providers and vendors: We share data with trusted third-party platforms listed in Section 6 that help us operate our Site, manage our CRM, deliver communications, and run our business. These providers are authorized to use your information only as necessary to provide services to us.
– Recruiting engagements: If you submit a candidate inquiry or application and have given us permission to represent you, we may share relevant resume and professional information with client employers as part of our recruiting process.
– Client service delivery: In the course of providing HR consulting or outsourcing services to a business, we may receive and handle information about that business’s employees. Such information is handled with strict confidentiality and used solely for the purposes of service delivery.
– Legal compliance: We may disclose information if required to do so by law, court order, or regulatory authority, or to protect the rights and safety of HRC or others.
– Business transfers: In the event of a merger, acquisition, or sale of business assets, your information may be transferred as part of that transaction.

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9. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, maintain our business records, and comply with legal obligations.

– Contact and consultation request data is retained in our CRM for the duration of our business relationship and a reasonable period thereafter
– Candidate information is retained for the duration of a recruiting engagement and may be retained for future opportunities unless you request deletion
– Website analytics data is retained in accordance with the default retention settings of our analytics platforms

You may request deletion of your personal information at any time by contacting us using the information in Section 11.

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10. Data Security

We take reasonable and appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our security practices include secure form transmission, access controls on our CRM and internal systems, and use of reputable third-party platforms with their own security standards.

No method of transmission over the internet or electronic storage is completely secure. While we work diligently to protect your data, we cannot guarantee absolute security.

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11. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

– The right to know what personal information we have collected about you
– The right to request correction of inaccurate information
– The right to request deletion of your personal information
– The right to opt out of marketing communications at any time
– The right to withdraw consent where processing is based on consent
– The right to request a copy of your personal information in a portable format

To exercise any of these rights, please contact us directly using the information in Section 12.

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12. Contact Us

If you have any questions about this Privacy Policy, want to exercise your privacy rights, or have a concern about how we handle your information, please contact us:

**HR Collaboration Group**
825 E Jackson Blvd
Elkhart, IN 46516
Phone: (574) 210-9345
Email: HR@myhrcgroup.com
Website: hrcollaborationgroup.com

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13. Children’s Privacy

Our Site and services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a minor, please contact us and we will take prompt steps to delete it.

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#14. Third-Party Links

Our Site may contain links to third-party websites, resources, or platforms. This Privacy Policy applies only to hrcollaborationgroup.com. We are not responsible for the privacy practices of external sites and encourage you to review their policies before providing any personal information.

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15. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, platforms, or legal requirements. When we make material changes, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy periodically.

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HR Collaboration Group | 825 E Jackson Blvd, Elkhart, IN 46516 | HR@myhrcgroup.com | (574) 210-9345*